an online conversation
about design management


managing a design studio

Choose studio management software

When all of your studio information is scattered in different places, the best way to leverage and organise that data would be to manage it in one system. There are many web-based platforms out there, but which one is right for your studio?

Here’s a list of all the features to consider when searching for a project management software:

Collaboration Tools

The most useful part of any project management platform is the fact that a group of people can collaborate on a single project from anywhere. Being able to collaborate on project resources, manage users, assign tasks and coordinate schedules is helpful to any remote team. That includes having; to-do lists, file sharing, milestones, time tracking and project overview.

Task Scheduling

When applied correctly, task scheduling is an incredibly crucial part to any project process. The ability to allocate tasks to different people and create dependencies on sub-tasks will help get all members of the team on task and on time.

A good example of hybrid project management is a software that allows the project manager to set up general milestones and the sub-tasks are left to the individual team-members to set for themselves. It’s a middle ground between to-do’s and objectives.

File Storage and Sharing

Upload documents and files to share with your project group. This is one of the best ways to get an overview of the project you’re working on in terms of deliverables. It also makes it so that you don’t have to go hunting through email chains for content.

Time Tracking and Dependencies (Task hierarchies)

The size and depth of a project can be diluted over time with strategic milestones, hierarchies and dependencies assigned by date and staff. This is one of the most essential features of a project management system.

Reporting and analytics

If a project management software has reporting capabilities such as dashboards, you’ll be able to visualise a project with graphs, charts, and assess risk. The following are different types of project reporting

  • Gantt Charts
  • Activity Streams
  • Single-user views
  • Timesheets

 

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